Fleet Management Tools Edition

Fleet Management Tools from Datalive helps operators set and maintain high standards of professionalism and reliability across their fleet, making sure they portray the right impression to their customers – that they are capable in everything.

Comprising of an extensive app and configurable IT solution, Fleet Management Tools effectively supports fleet managers, performing the audits and checks necessary to ensure the high standards of vehicle condition are optimized and maintained.

View the modular bundles

Datalive’s fleet management system includes defect reporting, vehicle check, fleet check, depot audits and much more.

Vehicle Defect Report

Vehicle Defect Report


  • Supplied pre-loaded with fleet details
  • Generate reports for vehicles, equipment and problems
  • Automatic maintenance job email confirmation
  • Completely configurable to cover all vehicle technology
  • Can integrate into other transport maintenance systems


  • Report a problem
  • One click report submission
  • Fleet defects are resolved quickly
  • Electronic trail of information flow
  • Service response analytics
App on Android and IOS to help fleet operators keep on top of vehicle technology and equipment.

App on Android and IOS to help fleet operators keep on top of vehicle technology and equipment.

Vehicle Check

Vehicle Check


Stored in the cloud, the fleet management team can see which depots are doing vehicle checks and which are not.

Damage can be tracked all the way through, until it has been repaired. League tables can be set up to report on damage, vehicle, repair time and number of checks done.


  • Can integrate into any fleet maintenance management software or stand alone
  • Easy to set up fleet management system
  • All data sets are searchable and stored in the cloud
  • Flexible / customizable
  • Easy to use / no paper
  • Triggers and alerts can be set up
Designed to eliminate paperwork.

Designed to eliminate paperwork. Now fleet managers can be sure that all vehicles are checked on a daily basis.

Safety and damage checks set daily and alerted if not completed. The app will not allow a user to move to another vehicle until a full 360-degree check has been completed.

Vehicle Check Audit

Vehicle Check Audit


If damage is found that is not already reported (marked on the schematic), the new data is processed, collated and added to the system.

This highlights problems in the checking procedure. This is then captured electronically and reported back to management for appropriate action.


  • Audit tool to check fleet maintenance processes
  • Great tool for fleet engineers to train supervisors on how to inspect a vehicle
  • Fast way to report damage to the depot management
  • Fleet engineers normally have to inspect 5% of fleet across the year
  • This system is a great way to manage it and host the data
Designed for fleet managers, engineers and auditors.

Designed for fleet managers, engineers and auditors.

The App is similar to the Vehicle Check Tool, however it means any vehicle can be checked across the whole fleet and is specifically used to report on anomalies.

Depot Audit

Depot Audit


Once an audit is done, the information entered is converted into a report and sent to the depot manager / transport department and used to restore depot transport tools to the appropriate level.

This tool is completely configurable, easy to use and easy to add in new items that require checking / reporting on.


Fleet and Depot Managers are able to easily monitor critical equipment, ensuring everything is always in place and ready for use.

  • Spare tires
  • Jump start kits
  • Ladders
  • Cones
  • Spare keys
  • First aid equipment

Since implementing Datalive FMT we have saved a lot of paper, time and processes. We now have extra visibility of depot compliance and vehicle condition, helping us maintain our exceptional company profile"

James S, MD, Portland Fuel

Vehicle maintenance is integral to an efficient transport operation, it’s important to check regularly that all the tools are in the right place.

Within the Vehicle Audit Checking, there is an additional tool for auditing the depot. This tool is simply an electronic list of check items to inspect within the depot.

Datalive Cyber Security

Datalive Cyber Security
  • HTTPS encryption  HTTPS encryption
  • APP and website firewall protectionAPP and website firewall protection

Prevent unwanted flooding traffic from multiple computers attempting to apply DDoS attacks


Lag and filter unauthorized incoming packets of information entering your network

  • Identity & access management systemsIdentity & access management systems
  • Security scannerSecurity scanner

Move data between vehicles and IT equipment securely with SSL encryption


Discover any vulnerabilities in your data transfer or network before they become a threat

We use Datalive to record important information on our clients vehicles when we collect and return. The data recorded helps protect our customers and us. Handsfree have been flexible in making the system meet our exact needs"

Andrew J, MD, Fix Auto


Multi-layered security is a core feature of Datalive systems, protecting you against cyber attacks across our Telematics, Fleet Management Tools and Live CCTV connected platforms.

We are using a solid set of security features to protect your data from cyber threats such as DDoS attacks, unauthorized access or theft.

By using HTTPS encryption, identity & access management systems, APP & website firewall protection, and market best security scanners we can give you total peace of mind that your fleet data is safe.